Creating Impactful Hybrid Meeting Rooms

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Creating Impactful Hybrid Meeting Rooms

The needs of modern workers are frequently not met by pre-pandemic workplace settings. Offices increasingly require more collaborative areas in addition to bigger, more open spaces that address heightened health and safety issues. This requirement is met by hybrid meeting rooms, which bring people together to exchange ideas, keep up with business and project updates, and foster a feeling of a common corporate culture. Employees can collaborate in a hybrid meeting room from a variety of dispersed locations, including the main office, satellite offices, a worker’s home, or a coffee shop.

Finding a good meeting space that meets your demands is a crucial component in conducting fruitful hybrid meetings. Without the appropriate hardware, software, and cultural norms, a hybrid environment can be particularly ineffective and uninspiring.

Large Meeting Rooms

Large video-enabled meeting rooms are typically boardrooms that are ideal for presentations, training sessions, and gatherings of groups of ten or more people. Whereas, in this article, we are discussing layouts and considerations for medium size meeting rooms and huddle rooms for hybrid work.


Medium Hybrid meeting rooms: For presentations and reviews

Medium-sized hybrid meeting rooms are ideal for more routine and casual team meetings including daily stand-ups, status meetings, and ad-hoc sessions. These rooms can accommodate groups of up to 10 individuals.

Presentations and remote teammates can be shown on one monitor. A single long or circular table where people can assemble is a typical seating arrangement for medium-sized venues. The video wall can also be surrounded by bean bags and couches, for example, to create a more laid-back hybrid atmosphere.


Small Hybrid meeting/ Huddle rooms: For Brainstorming and discussions

Small video-enabled meeting rooms, often known as breakout, focus, or huddle rooms, can only accommodate up to 4 individuals. They function well when just one or a small group of individuals needs to communicate with colleagues who are working remotely, and even though video technology is still required, they just need a small area.

A round or rectangular table with few chairs would suffice. The goal is for people to enter the area with their own personal devices. As an alternative, compact hybrid rooms might have a smaller screen designed just for video collaboration.

Layouts for hybrid meetings rooms

Meeting room layouts will need to be modified to meet the needs of your staff in terms of size and aesthetic. Take inspiration from these hybrid meeting room examples to create the ideal layout with the appropriate hybrid modifications.


The era of stuffy boardrooms and the “top of the table” hierarchy is over. To completely do away with the “head of the table,” swap the conference table for a round one. Place a video conferencing camera-equipped monitor where everyone can easily see it to ensure that remote workers and on-screen content are visible. For notes and visual aids, use a whiteboard or a whiteboard camera.


To ensure that everyone has an equal view and voice, consider setting up a U-shaped table. In the center of this U-shape, a 360° conferencing camera allows all remote participants to interact with whoever is speaking in real-time. To ensure that the whiteboard can be seen clearly by everyone, make sure to have a whiteboard-specific camera.

Huddle setup

Hybrid huddle layouts can alter the game for businesses trying to develop long-term support systems for their flexible and hybrid workforces with the right design and tech solutions. Your huddle room can be outfitted for a completely hybrid team for brief, spontaneous meetings. Make sure there is an easy access for charging gadgets and for room bookings. You can convert the actual whiteboard into an interactive display using a stylus. Mobile furniture can offer flexibility for multiple meeting configurations.

The Future: Hybrid Meeting rooms

The world is now different. Work has evolved and the Hybrid meeting space is in high demand. To meet employee needs, practically every meeting room will need to be outfitted with hybrid features and capabilities in the future. The ease of cooperation found in physical spaces should be able to be replicated in a successful hybrid meeting room. Additionally, rather than creating obstacles between local and remote workers, the physical meeting spaces ought to encourage collaboration and team bonding.

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